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Student Trainee (Human Resources)

Company Name:
Department of Defense
Student/Internship Program Eligibles Other Student Full Time
Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.
The Department of the Army Pathways Internship Program is designed to provide students currently enrolled in a wide variety of educational institutions, from high school to graduate level, with opportunities to work and get paid while exploring federal careers through a job with the Department of Army.
About the Position:
Position(s) will be filled under the Department of the Army Pathways Intern Program. Click here for more information on Pathways program participation. The Department of the Army Pathways Interns may be converted to a permanent position within 120 days of successful completion of the program.
This intern position is designed to prepare a student trainee for employment after graduation as a Human Resources Specialist, GS-0201-05 or -07. Interns will be assigned to one or more higher graded specialists who will assign tasks designed to increase familiarity with the target occupation, in a real world work environment.
This opportunity follows a standard promotional path:
1. Internship at the GS-03 (typically college students with Sophomore or Junior standing) and GS-04 (typically college students with Senior standing).
2. After completion of Internship requirements, conversion to the entry-level for the target occupation. Entry level for Human Resource Management positions is at the GS-0201-05 or -07 levels. The actual grade level at the time of conversion depends on academic achievement and other factors.
3. The entry-level position will have a target full performance level, such as GS-09 or GS-11 or GS-12. Progression from the entry-level to the full performance level for this occupation will depend on successful completion of all requirements for promotion. Promotions may be considered after a year at each grade level, but are not guaranteed to occur on a specific time schedule.
See eligibility requirements for conversion to a permanent or term position in the "Other Information" section below.
Who May Apply:
Students who are eligible for participation in the Department of the Army Internship Program
Positions are open to current students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.
Current students in good standing at an accredited educational institution.
As an intern, you will be assigned to a senior specialist or group of specialists. You will be assigned tasks designed to familiarize you with different aspects of the occupation. Tasks will vary depending on the senior specialist's current workload, but may include the following:
Answer applicant questions by email and telephone
Draft job opportunity announcements using provided templates
Research federal regulations and Army policy using internet sources
Create informational material for job applicants
Design visual aids and presentations for use in employee training
The ideal candidate for this internship is enrolled as a Sophomore or Junior in a baccalaureate program, and has declared a major directly related to human resource management (such as business administration with a human resource management emphasis). The ideal candidate will have excellent grades, and participates in related extra-curricular activities, such as active membership in a nationally recognized human resource management professional association. Strong candidates will have academic experiences which include preparing presentation materials such as Powerpoint slides, writing reports, and public speaking.
To qualify for a Pathways Internship at the GS-03, students must have completed one full academic year of post-high school study. One full academic year is the number of credit hours determined by the college, university, or school to represent one year of full-time study.
To qualify for a Pathways Internship at the GS-04, students must have completed two full academic years of post-high school study, or have an associate's degree. Two full academic years is the number of credit hours determined by the college, university, or school to represent two years of full-time study.
Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at - and
Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. Please include this information in your resume.
Other Requirements:
Click here for more information.
Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship at the time of your conversion to permanent employment.
One year trial/probationary period may be required.
Direct Deposit of Pay is Required.
Your application package (resume, transcripts, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements. Only the most recently submitted resume will be considered.
Basis for Rating : Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.
Best Qualified : This category will be used for those candidates who meet the definition of an ideal candidate as described above. Criteria include related major, grade point average, related coursework, participation in national professional human resources associations, and related academic, paid, or volunteer experiences.
Highly Qualified: This category will be used for those candidates who meet many of the criteria described above for the ideal candidate.
Qualified: This category will be used for those candidates who meet the minimum qualifications of the position.
To apply for this position, you must provide a complete Application Package which includes:
1. Your resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. When describing relevant experiences, include number of hours (either total or per week) and dates wherever possible. Experience may include paid and unpaid, for school or civic organizations or faith communities, or personal interest activities/hobbies. Include a description of all relevant experience claimed in the online questionnaire, or you may not receive credit for that experience.
2. Your responses to the questionnaire
3. Your transcripts
4. Additional required documents (see Required Documents section below)
The complete Application Package must be submitted by 11:59 PM (EST) on TAG:Closing Date.
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID TAG:VacancyID. Fax your documents to .
If you cannot apply online , you will need to provide the same information obtained in the online process. You will need: the Occupational Questionnaire, the scan response form, U.S. Office of Personnel Management Occupational Questionnaire (OPM Form 1203-FX), and any supporting documents.
1. Download the scan response form, OPM Form 1203-FX, from .
2. TAG:Link to Full Questionnaire. Use this information to guide you in completing the OPM Form 1203-FX. Note that you may be instructed to leave some responses blank on the scan response form.
3. Fax the completed OPM Form 1203-FX, along with your required and supporting documents, to . Your OPM Form 1203-FX will serve as a cover page for your fax transmission.
PLEASE NOTE : The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire. Section 25 of the OPM Form 1203-FX continuously numbers from number one, while the Questionnaire starts each section of questions with number one. When entering your responses please continue regardless of number sequence. This issue has been identified and will be resolved as soon as possible.
It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.
The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodations are made on a case-by-case basis.
The following documents are required:
Resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format.
You MUST include a copy of your transcripts and enrollment verification for high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution with your application. Unofficial copies may be submitted at the time of application; if you are selected you will be asked for official versions prior to appointment.
If you are claiming Veterans Preference or Military Spouse preference (MSP), to verify your preference claim you MUST submit supporting documents with your application package.
If you are currently serving on active duty: You MUST submit a certification from the armed forces that certifies you (the service member) are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. If you supply a certification at this stage, your preference/eligibility will be verified prior to appointment. For more information about Veteran's Preference, please click this link. Please upload veteran's documents under the appropriate category.
If you fail to provide these documents, you will be marked as having an incomplete application package and will not be considered any further.
PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant. These documents may be sanitized to remove such personal information before submission with the application. Applicants may be asked to provide an un-sanitized version of the documents upon selection to confirm eligibility.
Once the application process is complete, a review of your application will be made to ensure you meet the program requirements. Your resume, transcripts, and other supporting documents will be reviewed and compared to your responses to the online questionnaire. Eligible applications will be placed in the best qualified, highly qualified, or qualified categories.
Please follow all instructions carefully. Errors or omissions may affect your rating.
To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select _My Applications_, and click on the _more information_ link under the application status for this position.
For questions regarding the status of your application, eligibility or qualifications determination contact: USARMY.APG.CHRA-NE.MBX.
Department of the Army Pathways Interns receive many of the same benefits as permanent civil service employees. The Department of Defense offers excellent benefits programs some of which may include:
Comprehensive health and life insurance (length of employment and time in pay status conditions apply for interns)
Competitive salaries
Generous retirement programs (interns are eligible to participate in retirement programs after conversion to permanent or Term employment)
Paid holidays, sick leave, and vacation time
Flexible work environment
Paid employment-related training and education
Possible student loan repayment
Payment of licenses, certification, and academic degrees as applicable
Bonuses, incentives, and awards as appropriate for the job
Eligibility requirements for conversion to a permanent position. Interns must:
Be a U.S. Citizen
Complete at least 640 hours of work experience acquired through the Internship Program
Complete their degree or certificate requirements
Meet the Office of Personnel Management's qualification standards for the position to which the Intern will be converted
Meet agency-specific requirements as specified in the Participant's Agreement, and;
Perform their job successfully as documented through performance evaluations and/or completion of an Individual Development Plan (IDP)
Multiple positions may be filled from this announcement.

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